Executive Assistant
Houston Heavy Machinery Houston Heavy Machinery Cypress, TX Cypress, TX Full-time Full-time $75,000 - $85,000 a year $75,000 - $85,000 a year 10 hours ago 10 hours ago 10 hours ago Duties and responsibilities include, but not limited to:
Calendar Management:
Scheduling appointments, meetings, and travel arrangements.
Communication Management:
Handling incoming and outgoing emails, phone calls, and other correspondence on the executive's behalf.
Meeting Coordination:
Organizing and coordinating meetings, including preparing agendas, taking minutes, and following up on action items.
Travel Arrangements:
Making travel arrangements, such as booking flights, accommodations, transportation, and management itineraries.
Documentation Preparation:
Expert level in Drafting, editing, and proofreading documents, reports, presentations, and other business-related materials.
Information Management:
Organizing and maintaining files, records, and database, ensuring easy accessibility and confidentiality.
Research:
Conducting research on various topics as instructed by executive.
Gathering data, and preparing reports or summaries as needed.
Relationship Management:
Building and maintaining positive relationships with clients, stakeholders, and internal staff on behalf of the executive.
Confidentiality:
Handling sensitive information with utmost discretion and always maintaining confidentiality.
Skills of an Executive Assistant:
Organization and Time Management:
Ability to prioritize tasks, manage multiple projects simultaneously and meet deadlines.
Communication:
Strong written and verbal communication skills, including professional phone etiquette and effective interpersonal skills.
Attention to Detail:
Paying close attention to details and ensuring accuracy in all tasks, including proofreading and document formatting.
Problem-Solving:
Ability to think critically, anticipate issues, and proactively find solutions to problems.
Technology Proficiency:
Proficient in using various software and tools, including Microsoft word, Excel, PowerPoint and communication applications.
Adaptability:
Flexibility to handle changing priorities, unexpected situations, and work effectively in a fast-paced environment.
Confidentiality and Discretion:
Maintaining confidentiality of sensitive information and handling it with discretion.
Professionalism:
Representing the executive and the organization in a professional manner both internally and externally.
Initiative:
Taking initiative and being proactive in anticipating needs and identifying opportunities for improvement.
Collaboration:
Ability to work well with others, both within the team and across different departments, fostering a positive and collaborative work environment.
Job Type:
Full-time Pay:
$75,000.
00 - $85,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Ability to commute/relocate:
Cypress, TX 77429:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel:
5 years (Preferred) Microsoft Powerpoint:
5 years (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Calendar Management:
Scheduling appointments, meetings, and travel arrangements.
Communication Management:
Handling incoming and outgoing emails, phone calls, and other correspondence on the executive's behalf.
Meeting Coordination:
Organizing and coordinating meetings, including preparing agendas, taking minutes, and following up on action items.
Travel Arrangements:
Making travel arrangements, such as booking flights, accommodations, transportation, and management itineraries.
Documentation Preparation:
Expert level in Drafting, editing, and proofreading documents, reports, presentations, and other business-related materials.
Information Management:
Organizing and maintaining files, records, and database, ensuring easy accessibility and confidentiality.
Research:
Conducting research on various topics as instructed by executive.
Gathering data, and preparing reports or summaries as needed.
Relationship Management:
Building and maintaining positive relationships with clients, stakeholders, and internal staff on behalf of the executive.
Confidentiality:
Handling sensitive information with utmost discretion and always maintaining confidentiality.
Skills of an Executive Assistant:
Organization and Time Management:
Ability to prioritize tasks, manage multiple projects simultaneously and meet deadlines.
Communication:
Strong written and verbal communication skills, including professional phone etiquette and effective interpersonal skills.
Attention to Detail:
Paying close attention to details and ensuring accuracy in all tasks, including proofreading and document formatting.
Problem-Solving:
Ability to think critically, anticipate issues, and proactively find solutions to problems.
Technology Proficiency:
Proficient in using various software and tools, including Microsoft word, Excel, PowerPoint and communication applications.
Adaptability:
Flexibility to handle changing priorities, unexpected situations, and work effectively in a fast-paced environment.
Confidentiality and Discretion:
Maintaining confidentiality of sensitive information and handling it with discretion.
Professionalism:
Representing the executive and the organization in a professional manner both internally and externally.
Initiative:
Taking initiative and being proactive in anticipating needs and identifying opportunities for improvement.
Collaboration:
Ability to work well with others, both within the team and across different departments, fostering a positive and collaborative work environment.
Job Type:
Full-time Pay:
$75,000.
00 - $85,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Ability to commute/relocate:
Cypress, TX 77429:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel:
5 years (Preferred) Microsoft Powerpoint:
5 years (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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